Depending on the size of the organization, it might also make sense to invite an outside consultant to more objectively facilitate this process. If the solution must meet the needs of several types of users, which is likely under most scenarios, it is best to include representatives from each of the identified subgroups. someone who has been through a system implementation process before, ideally within the organization (perhaps a seasoned staff member).someone very familiar with current system capabilities (perhaps a technical support person).someone very familiar with the functional requirements and mission of your organization (perhaps a teacher, administrator, instructional supervisor, or division head).Likewise, by now you may have a shortlist of possible outside experts. You should have already identified technologically useful personnel within your organization. A small advisory team could provide the needed assistance. Resources for paying for the solution must remain at the forefront of planning and the decision will have to be put into perspective as it relates to the goals of the organization.īecause this phase is so important, it may once again make sense to ask for help. However, planners must establish priorities and consider the ultimate costs. Answering these questions should help planners determine the best technology solution.
YOU NEED A BUDGET FORUM UPGRADE
The first question embodies many more detailed ones (e.g., Should the organization build or buy? Should it upgrade or start over from scratch? Who will do the work? How long will it take?). Will the benefit be worth the cost to the organization?.How much is this solution going to cost?.What is the best approach to meeting your requirements (i.e., filling the identified gap)?.Rather than focusing on the jargon, keep in mind these basic questions that must be answered: There are many different labels and buzzwords used to describe these types of analyses-build versus buy analysis, feasibility study, alternatives analysis, etc. Now it is time to weigh these possibilities against the organization’s capacity to handle them. You know what is needed and what is available and, if you’ve followed earlier suggestions, you should have a sense of the possibilities technology can offer. There are many things that must be considered before making a final decision or recommending a solution to the ultimate decision-maker. The solution will usually be a blend of the following three options:
YOU NEED A BUDGET FORUM SOFTWARE
The solution being sought during this phase is the one that most effectively fills the gap between what is needed from the technology system (e.g., the software needed to do the job and the hardware and networking needed to run it) and what is currently available.
The results of the Needs Analysis, Functional Specifications, and Current Resource Inventory must now be reviewed together. Select the technology solution that most effectively fills the gap between what is needed
In addition to finding the best technology solution, the task at hand becomes preserving everyone’s patience and good will. By taking time to become educated and informed, you improve your chances of avoiding "the big mistake" (i.e., you know, the one that costs someone a job-like spending large amounts of money to build an inappropriate or even useless technology solution). In any case, it’s natural that people want to know that plans are turning into results. Teachers might soon be asking when they can get on the Internet, and principals will want to start using online applications to send reports to the central office. The problem is, there still isn’t a new or upgraded system for users to appreciate.
In other words, a lot has been accomplished. Legal Issues Comparing Costs to Benefits Documenting the DecisionĪt this point in the process, needs have been defined, existing resources have been inventoried, and, in some cases, a set of functional specifications describing what the technology solution should be able to do has been developed. Reviewing References Analyzing Costs and Establishing a Budget Reviewing Organization Guidelines and Procedures What Kinds of Issues Should Be ConsideredĬhoosing and Preparing a Site Making a Final Decision Part 3: Selecting Your Technology Solutions
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